Prime 7 No-Price Digital Asset Administration Templates

Digital asset administration templates are nice for file storage, group, workforce collaboration, and model management. Whether or not you’re working by your self or with a workforce, centralized belongings make it simple for everybody to seek out what they want.

Listed below are the very best templates for various instruments and use circumstances.

monday.com: A digital asset administration template with built-in workforce collaboration

monday.com is a good venture administration system for small and mid-sized groups. The free plan comes with simply two seats, which is sufficient to strive it out however restricted in comparison with different suppliers.

To get essentially the most out of this DAM template, you’ll probably have to improve to a paid plan.

Extra on monday.com: monday.com Review | monday.com vs Jira | monday.com vs. Notion.

I like this template as a result of it centralizes your inventive belongings, making it simple for advertising and sales groups to shortly discover what they want. You may as well retailer a number of variations of every file, so you may change between totally different variations of the identical file if you might want to.

Not solely does this assist hold issues organized, it additionally ensures everybody on the workforce is utilizing the suitable information.

Nonetheless, the very best half about monday.com is which you could handle the creation course of of recent belongings from the identical platform. You’ll be capable to tag workforce members whenever you want a brand new inventive, and you may handle the workflow utilizing job dependencies, automations, and notifications.

The template makes it simple to kind by file kind (like picture or video), class, proprietor, standing, or some other customized fields you resolve so as to add.

Regardless of being highly effective and versatile, this digital asset administration template is extremely simple to make use of. It takes only a few minutes to arrange and general feels very intuitive.

Wrike: A digital asset administration template for businesses

Wrike is a strong venture administration system particularly for businesses, freelancers, and service-based companies that deal with purchasers. It’s a extremely scalable resolution for managing belongings, requests, and model control throughout dozens and even lots of of purchasers.

There’s a beneficiant free plan that helps limitless customers and exterior collaborators. Nonetheless, you’ll have to improve for visitor approvals and third celebration integrations.

Extra on Wrike: Wrike Review | Wrike vs monday.com | Wrike vs. Smartsheet.

First, you’ll be capable to arrange totally different folders for your entire inventive belongings. You may create a folder for every consumer after which sub-folders for particular initiatives or you may set up it nonetheless you’d like.

From there, Wrike enables you to customise dynamic consumption types. When a consumer wants one thing, they’ll fill out and also you’ll robotically get a job assigned to the appropriate individual.

Say you desire a particular individual in your workforce to deal with video requests for a selected consumer. Perhaps you additionally need another person to deal with branding components like logos, shade schemes, and font decisions.

This setup makes it extremely simple with out lengthy electronic mail threads forwards and backwards.

And since Wrike is a venture administration system, you’ll be capable to observe requests from begin to completion, set due dates, depart feedback, and tie the whole lot collectively.

Knack: An no-code template for project-based belongings

Knack is a no-code app builder that’s a reasonably new participant on this area. It really works properly if you happen to’re presently utilizing a spreadsheet to handle digital belongings, however you’re prepared for an improve or want a greater technique to keep organized.

Sadly, Knack doesn’t supply a free plan.

However you may strive any plan with a 14-day trial. And in contrast to different suppliers, Knack doesn’t cost per person, making it extremely inexpensive whilst your workforce grows.

As a result of Knack is constructed utilizing databases, it’s extremely versatile. This template makes it simple to arrange belongings by venture, however you may simply adapt it to arrange them nonetheless you’d like.

Nonetheless, organizing by venture is sweet as a result of the whole lot’s simple to seek out. Engaged on a selected venture? You understand precisely the place to go to see the entire belongings accessible, obtain the one you wish to use, and get again to work.

This additionally means there’s no confusion if in case you have comparable belongings being utilized in other ways for various initiatives.

The template presents versioning, customized tagging, and seamless collaboration between groups. You may as well designate venture managers and customise admin controls — additional advancing the project-centric strategy.

My solely grievance is that Knack’s interface feels a bit of clunky in comparison with different choices.

Airtable: A sophisticated template for managing a number of manufacturers and sub-brands

Airtable is a sophisticated database platform that’s extremely scalable, versatile, and highly effective. It really works equally to Knack, with databases being the muse of the whole lot. Very like a spreadsheet, this strategy works rather well for asset administration.

Plus, Airtable has a strong free plan with as much as 5 editors, 1,000 information per base, and 100 month-to-month automation runs.

That is greater than sufficient to check it out and smaller groups can keep on the free plan for some time.

Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable vs. monday.com.

This template works properly for bigger libraries and belongings with strict utilization pointers. Nonetheless, you may simply take away, edit, or add fields to make it give you the results you want.

Should you’re a big media firm, for instance, you’ll have a mother or father firm that owns a number of web sites, magazines, and different digital properties. This Airtable template makes it simple to maintain the whole lot separate whereas imposing common model requirements throughout the board.

The setup additionally helps simplify issues if in case you have model managers or content material creators working throughout your whole portfolio of manufacturers.

It eliminates confusion and ensures they use the appropriate information for the suitable initiatives.

With pre-configured tags, you’ll be capable to mark information for inside use solely, which is a pleasant function if you wish to guarantee some belongings aren’t accessible to exterior customers.

The largest disadvantage of Airtable is its complexity. Whereas you can begin utilizing this template in just a few clicks, you’ll probably wish to customise it. In any case, that’s the true energy of Airtable. Having the ability to customise and the truth that there are a dozen other ways to do the whole lot could make getting began really feel like a trouble.

However when you’re up and operating, it’s pretty simple for daily use.

Stackby: A easy template for categorizing digital belongings

Stacbky appears and feels loads like Airtable as a result of it’s — it’s constructed on relational databases, making it excellent for managing digital belongings as properly. Nonetheless, Stackby is newer and fewer developed, leading to a cheaper price.

It’s solely free for people and small groups with just a few limitations, however you’ll get loads additional on the free plan than you’ll with Airtable.

Total, it’s an ideal selection if you happen to don’t want Airtable’s superior options and wish to save.

Stackby’s digital asset administration template is a good stepping stone if you happen to’re presently utilizing a shared Google Workspace folder or Dropbox account to share information. It’s easy sufficient that it doesn’t really feel overwhelming but versatile sufficient to make sure you gained’t have to improve to one thing higher later.

Every asset has its personal identify, file kind, matter, and related collaborators. You’ll additionally be capable to observe standing, language, final up to date date, and extra.

Out of the field, it has nearly each area you’ll want. However you may simply add new ones, edit present ones, or take away these you don’t want. On prime of that, you may kind and group belongings nonetheless you’d like, whether or not that’s by standing, date, or file kind.

This template additionally comes with a database for monitoring initiatives. That is good as a result of it lets you tie belongings to initiatives.

Not solely will you be capable to observe asset statuses, you’ll additionally be capable to see all belongings that belong to a specific venture in a single place. No extra looking out or digging via dozens of folders to seek out what you want.

Stackby’s search function isn’t as superior as different platforms, nevertheless it’s there if you happen to do find yourself needing assist discovering one thing.

Softr: A customizable template optimized for the tip person

All of the instruments we’ve coated to this point are extremely customizable however that may make for a complicated expertise for the tip person. In a number of circumstances, they’ll be capable to transfer columns round, delete information, and probably make errors that might break your entire system.

Softr is totally different. It enables you to construct an interactive person interface on prime of your information.

The tip person can see and work together with your information however they gained’t have entry to the whole lot or be capable to change how your information is structured.

It really works rather well for customized CRMs, stock monitoring methods, venture administration purposes, digital asset administration instruments, and different varieties of enterprise apps if you happen to’re prepared to take the time to be taught it.

Softr has a free plan for one app and as much as ten customers. It’s greater than sufficient to get began with the template under and take it for a take a look at drive.

As talked about, this template goes on prime of your present information, so that you’ll have to have a database created with one of many instruments Softr integrates with (Airtable, Google Sheets, monday.com, and so on.).

From there, your workforce can use Softr so as to add new belongings, edit present belongings, obtain information, create new variations, and extra with out entry to your underlying information. This offers you full management and adaptability over how your customers view and work together together with your belongings.

You’ll get modular entry controls, too. This may be helpful for managers vs workers, purchasers vs inside customers, freelancers, and even individuals who work on one or two initiatives at a time.

The template is a good place to begin however is extremely customizable, letting you create nearly any form of workflow you’d like.

The largest draw back? It’s exhausting to be taught and it might probably take a very long time to get the whole lot arrange.

Are you able to handle digital belongings with Excel, Phrase, or a PDF file?

It could work okay at first however I don’t advocate it long-term. Particularly if you happen to’re working with a workforce. You gained’t get any collaborative options nor will you truly be capable to retailer something.

At greatest, you’ll be capable to add a hyperlink to the asset, however you’ll must retailer it some other place. This gained’t actually work for model management, approval flows, or something like that. It’s actually extra of a listing of belongings, which presents no further advantages vs utilizing a folder in Google Drive or Dropbox.

Moderately than a spreadsheet that gained’t work, I made a decision to incorporate a template that’ll allow you to resolve if you happen to want a full digital asset administration system.

In lower than 5 minutes, you’ll know if you happen to want a full system. All it’s important to do is reply every query with a sure or a no. It robotically provides up your rating.

However the calculations aren’t so simple as “every sure reply equals 5 factors”. It’s weighted based mostly on significance and the worth {that a} full system will convey in several conditions. For instance, having a delegated price range is vital, however not as vital as needing model management.

Should you rating over 25 factors, there’s a superb probability a DAM resolution will add a number of worth and assist streamline asset administration.

What’s the distinction between a digital asset administration template and DAM software program?

Digital asset administration templates work with varied varieties of instruments you might already be utilizing, like project management software, online collaboration solutions, relational database platforms, and enterprise app builders.

Digital asset management software, however, exists solely for managing belongings.

In different phrases, templates make different varieties of instruments work — devoted software program has each bell and whistle you can ever want, like inside storage, metadata monitoring, and different superior options.

Most companies get by simply tremendous utilizing a template, particularly if you happen to’re simply beginning to care about having extra visibility into your belongings.

That is typically truly most well-liked as a result of it’s simpler to combine into your present processes and workflows.

Bigger companies or these managing lots of or hundreds of belongings with granular permission necessities and model management will probably want (and have the price range for) devoted software program as an alternative.

Learn how to set up your digital belongings

Whether or not you’re utilizing a template or full-blown software program, it’s best to be capable to add tags, classes, and different data to every asset so it’s simple to seek out what you want.

Some groups desire organizing by venture, others might have separate classes for model belongings, social media content material, and featured photos for blog posts. Companies might desire organizing by consumer and having sub folders nested inside.

Most templates and devoted instruments allow you to add customized fields to maintain observe of no matter data you want. This might embody issues like:

• File kind.
• Subject.
• Standing.
• Undertaking.
• Date uploaded.
• Date final edited.
• House owners or collaborators.
• Model.
• Consumer.
• Utilization rights.
• Workforce or division.
• Model quantity.
• Key phrases or tags.

The extra data you retain observe of, the longer it takes so as to add new belongings. Nonetheless, extra granular particulars makes it simpler for everybody to seek out what they want.

As you may see, there are a number of choices — you’ll have to strive just a few to see what works greatest.